Twin Cities Pride is recruiting for a Festival Operations Coordinator to join our team of 2 paid staff and 25 volunteer staff members. The Coordinator works with Pride’s vendors to ensure a positive and seamless experience at the annual Pride Festival.
The Coordinator is responsible for communication with and registration of Festival vendors and exhibitors, as well as communication with potential Parade units. This person also works with the Community Relations Manager to track/assist with marketing efforts and works with the Festival Manager and Executive Director to coordinate other activities related to Festival Management.
Persons of Color and/or Transgender persons strongly encouraged to apply.
- Answer phones and assist vendors registering for the Festival and Parade. Timely telephone and email communication with vendors and exhibitors is of utmost importance.
- Confirm registrations and assign vendor placement in the Festival.
- Prepare various permit applications.
- Confirm receipt of/process vendor payments.
- Receive and document all vendor certifications.
- Assist in planning festival site map.
- Prepare Festival grounds with appropriate booth numbers.
- Check vendors into the festival, directing them to their locations.
- Troubleshoot issues onsite.
- Assist with other Pride-sponsored events as needed.
- Answer phones and direct callers to the appropriate person or department.
- Answer emails sent to general mailboxes and direct people appropriately.
- Prepare materials for and take minutes at monthly board and staff meetings.
- Coordinate communications with staff and festival management.
- Work with External Relations Manager to update social media as requested.
- Organize and track Pride’s marketing and advertising efforts as requested.
- Schedule and coordinate meetings and communications for the Executive Director and/or Festival Manager with various suppliers and municipal partners.
- Keep Pride office organized, including the filing systems, and stocked with supplies.
- Other related duties as requested by the Festival Manager and Executive Director
Important: On site participation at the Pride Festival June 19-25, 2017 is required. Execution of the Festival will be primarily outdoors in variable weather conditions and will require heavy time dedication, including early mornings and late evenings, requiring more than 40 hours per week mid-through-late June.
- Passion for the mission of Twin Cities Pride.
- Demonstrated commitment to the LGBTQ community, diversity, and social justice causes.
- Minimum one year experience in a fast-paced, customer-oriented role.
- Experience with MS Office Suite.
- Ability to represent Twin Cities Pride in a professional manner.
- Excellent written, oral, computer and interpersonal skills.
- Ability to remain calm under pressure.
- High level of detail orientation.
- Ability to prioritize and complete tasks in a fast-paced environment.
- Ability to follow instructions and work as part of a team.
- Interest in learning how to manage outdoor events.
- Position also requires ability to lift boxes often over 20 pounds, bend, sit, stand, walk, drive, and communicate effectively both verbally and electronically.
- 20 hours per week January through April and July through December, primarily daytime, but will include evening and weekend hours for board and staff meetings. Additional hours required in May and June. Hours worked over 40 hours will be paid overtime.
- On site participation at the Pride Festival June 19-25, 2017. Execution of the Festival will be primarily outdoors in variable weather conditions and will require heavy time dedication, including early mornings and late evenings, requiring more than 40 hours per week mid-through-late June.
Our ideal candidate has great energy, a positive, can-do attitude, and desire to create safe spaces for the LGBTQ community. While not required, the ideal candidate is expected to have experience in some or all of the following:
- Content Management Systems, such as WordPress and Constant Contact.
This is a non-exempt hourly position paying up to $15 per hour, depending on experience.
Qualified candidates should submit their résumé, along with a thoughtful cover letter to firstname.lastname@example.org. Applications that do not follow these requirements will not be considered. No phone calls, please.
ABOUT TWIN CITIES PRIDE
Twin Cities Pride is a 501(c)(3) nonprofit Minnesota corporation that brings the greater LGBTQ community together to commemorate our diverse heritage, foster inclusion, educate and create awareness of issues, and celebrate achievements in equality. We create events that are open and inviting to everyone in the community, providing a safe environment in which individuals feel free to celebrate their relationships.
The first Pride march and picnic in the Twin Cities was in 1972 to commemorate the Stonewall Riots three years earlier. Approximately 100 people gathered in Loring Park. Half of them marched down Nicollet Ave, the other half stayed in the park with bail money in the event they were arrested. No arrests were made and the group picnicked in the park.
The event has grown substantially in the intervening 44 years and we are now the largest FREE Pride celebration in the country. In 2016 Twin Cities Pride welcomed 400,000 visitors to the Festival, Parade, 5K Rainbow Run, Family Picnic, and Comedy Show. Our annual budget is approximately $750,000; our first audit was in 2015. This position will be in-office located at 2021 East Hennepin Avenue in Minneapolis, has free parking, and is on a bus line.
For more information, please visit https://tcpride.org/about/.